Hire your first AI Virtual Assistant
without adding another full-time hire.
Your inbox, follow-ups and admin should not consume the day you need for customers. Get a human assistant with AI knowledge: nearshore savings plus AI-enhanced productivity. Regular VAs are available too. Tell us what you would hand over first and get a role plan and written quote.
You do not need another tool to manage. You need a person who follows through.
The ChatGPT illusion
It writes, it doesn't follow up with leads, update your CRM, or send the calendar invite. The work is what's left after the prompt.
The hiring tax
A junior full-time hire means salary plus benefits, weeks of onboarding and the risk they leave within a year. By the time they ramp, your priorities have moved.
The SaaS stack
Stitching six tools just created a seventh job: managing the stack. Most founders waste 8–12 hours a week on tool admin.
One AIVA. One owner. One flat monthly. Real output within 7 days.
An AIVA is a human assistant with AI knowledge, not software pretending to be a teammate. Nearshoring reduces the cost of support; AI helps your assistant move through research, drafting and routine work faster. The person owns the follow-through. Prefer regular VA support? We match that to your work too.
AI accelerates the work
Your assistant uses AI for research, drafting and routine tasks, with human review before action.
Your assistant owns the follow-through
A real person manages the work, checks outputs and brings decisions to you when needed.
You own the system
Workflows, prompts, integrations, yours. Exportable. No platform lock-in.
Pick one role. We deliver it end-to-end.
Executive Assistant AIVA
Inbox triage, calendar control, follow-ups, daily briefings, light research, travel booking.
Sales Development AIVA
Lead research, multi-touch sequencing, qualification, meeting booking, CRM hygiene, pipeline reporting.
Customer Success AIVA
Tier-1 support, onboarding nudges, NPS, renewal prep, churn signals, knowledge-base updates.
Recruiting AIVA
Sourcing, screening, scheduling, candidate updates, ATS hygiene, offer logistics.
Operations AIVA
SOP execution, vendor follow-ups, data entry, reporting, expense reconciliation, internal Q&A.
Marketing AIVA
Content drafts, social scheduling, list hygiene, campaign reporting, competitor monitoring.
No pilots, no decks. Real work by day 7.
- Day 0–1Step 1
Scope call
20-minute working session. We define the role, the workflows, the success metric, and the access we need.
- Day 2–4Step 2
Build & train
We capture your SOPs, connect your tools and train your human assistant on the work and relevant AI workflows.
- Day 5–6Step 3
Supervised dry-run
AIVA runs alongside you in shadow mode. We tune, you approve outputs, we lock the playbook.
- Day 7Step 4
Go live
AIVA owns the work. Weekly review. Monthly scorecard against the success metric. Scale or add roles when ready.
Honest comparison. We win on speed, accountability, and unit economics.
| AIVA | Junior hire | Offshore VA | ChatGPT + SaaS | |
|---|---|---|---|---|
| Time to first output | 7 days | 8–10 weeks | 3–4 weeks | Same day, manual |
| Monthly cost | Flat, predictable | $6–8K loaded | $1.5–3K | $200 + your time |
| AI-assisted workflows | Varies | Varies | ||
| Human accountability | ||||
| Scales with one click | ||||
| You own the workflows | n/a | n/a | ||
| Churn risk | None | 12-mo | 6-mo | None |
Founders ship more in 90 days with one AIVA than with their last two hires.
At a glance
- Product
- AI Virtual Assistant (AIVA): a human assistant with AI knowledge. Regular VAs also available.
- Buyer
- Founders, solopreneurs, small-business operators (1–25 employees).
- Deployment time
- 7 days maximum from the scope call to first production output.
- Pricing model
- Flat monthly per AIVA. Month-to-month after first 90 days.
- Roles available
- Executive Assistant, Sales Development, Customer Success, Recruiting, Operations, Marketing.
- Supervision
- A human assistant handles the role, supported by Gracemark and AI workflows appropriate to the work.
- Tools supported
- Major CRMs (HubSpot, Salesforce, Pipedrive), inbox/calendar (Google, Microsoft), Slack, helpdesks (Intercom, Zendesk), ATS, browser-based SaaS.
- Geographies
- Worldwide. Operators across 100+ countries via the Gracemark infrastructure layer.
- Upgrade path
- AIVA → Nearshore AI Pod → Full function team. Same operator, same data, no restart.
- Risk reversal
- If no production output by day 14, month one is not billable.
If your AIVA is not producing real work by day 14, month one is on us.
We are operators, not a SaaS subscription. The deal is simple: production output in two weeks, or you don't pay for the first month. After day 90 you go month-to-month, no lock-in, no penalty, your workflows are yours to keep.
Start with one AIVA. Add people and reach as you grow.
Begin with a single AI Virtual Assistant doing real work in days. When you're ready for more, add recruitment, a managed pod, nearshore teammates or global hiring, same partner, no restart.
AI Virtual Assistants
Your first AIVA, SDR, EA, recruiter, CS or ops, live in 7 days.
Recruitment & First Hire
Direct hire, contract or specialist roles filled fast from a vetted bench.
Staffing Pods
A managed team that owns a whole function end-to-end under one SLA.
AI-Enabled Teams
Operators trained on your tools and AI stack to do more per head.
Nearshore Teams
Time-zone-aligned LATAM talent at a materially lower cost.
Global Employment
Employ and pay compliantly in 100+ countries, no entity required.
Not sure which to start with? Talk to a real strategist, a person, not a bot, and we'll scope the right first step and a path to scale.
Talk to a personIs an AIVA just ChatGPT with a wrapper?
No. An AIVA is a human assistant with AI knowledge: an executive assistant, SDR, recruiter, CS rep or operations professional. The person works in your tools and uses AI to research, draft and organize work faster. You get human follow-through, not another chatbot. Regular VAs are also available.
How fast can I be live?
7 days maximum from the scope call to first production output. We define the role, arrange tool access, train the assistant on your workflows and put them to work within that window.
What does it cost?
Flat monthly per AIVA. Less than half the fully-loaded cost of a junior US hire, available on day one with no recruiting cycle, no benefits, no churn risk. Exact pricing depends on role, tool stack, and volume, we quote on the 20-minute call.
What happens when I outgrow one AIVA?
You add a second AIVA, upgrade to a Nearshore AI Pod (3–8 humans + agents under one SLA), or graduate to a full function team. Same operator, same data, same playbooks. You never restart.
Who owns the data, the prompts, and the AI workflows?
You do. Every workflow, prompt library, and integration we build for you is yours to keep, exportable on request. We do not lock you into a proprietary platform; the AI agents run on commodity models you can swap.
What if the AI makes a mistake?
Your AIVA is a human assistant, not an autonomous agent. The assistant checks AI-assisted work, follows your approval rules and escalates sensitive decisions. We agree which tasks can use AI and which require your review.
Can I cancel?
Month-to-month after the first 90 days. No multi-year contracts, no platform lock-in. If we are not earning our keep, you stop.
Do you replace my existing team?
No. AIVAs absorb the work your team should not be doing, repetitive, low-value, after-hours work, so your humans focus on selling, building, and serving customers. Most founders use AIVAs to delay their next hire by 6–12 months while doubling output.
Get your AIVA plan in 20 minutes.
One call. We map the role, the workflows, and the 7-day deploy. No deck, no pitch.
20-minute working session · No obligation · Pricing on the call
Or tell us the requirement here
Founders come to us for capacity, not software. We recruit, employ and support the people, so you keep your time on the business.
Company email or phone is enough to start. A real person reads it and replies with the next step, not an automated sequence.
What would you hand over first?
Sales, executive support, CS, recruiting, ops or marketing. Tell us the outcome you want.
Looking for a job? Join the Talent Network instead, it takes about two minutes.